Managed Inventory Submission Guide

Table of Contents

1. Create & Export a Filtered CSV
   Optional: Create CSV with Support
2. Prepare the CSV for Submission
   Submissions Disclaimer
   Optional: Pre-sort Your Cards
3. Create a New Submission
   3a. Resolve any Validation Errors
4. Review Submission & Prepare Your Shipment
5. Complete Submission
6. Price Your Cards
7. Appendix: Package Statuses

1. Create & Export a Filtered CSV

1. Navigate to the Pricing tab of the Seller Portal.
2. Click “Export Filtered CSV.”
3. When the “Export Prices” window pops up, select the desired filters you would like applied.
   • Reminder: TCGplayer Managed Inventory is only accepting Near Mint or Lightly Played condition and English language products from Magic: The Gathering, Pokémon, and Yu-Gi-Oh!.
4. Check the “Export for Managed Inventory Submission” box.
   • Selecting this option ensures the exported CSV is automatically formatted for Managed Inventory submissions.
   • It will also automatically filter out any products that are ineligible for Managed Inventory.

5. Click “Export Filtered CSV” and download the .CSV file.

Optional: Create CSV with Support

For new sellers to the Managed Inventory program, if you encounter any issues using the Filtered CSV export function, or otherwise prefer not to utilize it, you can reach out to your dedicated support agent to receive assistance in creating and preparing a CSV for your submission. We are working on alternative workflows for these cases, and will keep you updated if other methods of CSV creation become available.

2. Prepare the CSV for Submission

Submissions Disclaimer

Each submission can contain only one package type: Preferred or Standard. If you want to submit both types of inventory, you'll need to create a separate submission for each.

• Preferred (PRF):
  • Includes only cards with a TCG Market Price of $3.00 or above.
  • 50–600 cards per submission.
• Standard (STD):
  • Includes only cards with a TCG Market Price below $3.00.
  • 50–2,800 cards per submission.

Important Note: Do not include Preferred and Standard cards in the same submission.

1. Open the downloaded .CSV file with any software that can edit .CSV files, such as Microsoft Excel or Google Sheets.
   • The following columns should automatically be included: TCGplayer ID, Product Line, Set Name, Product Name, Number, Rarity, Condition, TCG Market Price, Add to Quantity.

Important Note: This CSV is already formatted for the Managed Inventory submission process. Do not:

• Delete any of the columns, as they are all required.
• Change the headers of any of the columns.
• Edit the “TCGplayer Id” entries.

2. In the “Quantities” column, add the quantity you plan to submit for each product.
   • Delete the rows of any products you do not plan to submit. Leaving any quantity at “0” will result in an error during Submission.
3. Ensure that all cards you plan to submit have a value higher than 0 in the “TCGplayer Market Price” column.

Note: You will still need to price your cards after your package has been fully received and putaway at our Authentication Center. You will receive a notification when your cards are ready for pricing.

4. Check that all products you plan to submit fit the pricing and quantity criteria for the shipment type you are preparing
   • E.g., if you are preparing a Preferred package, ensure that all products being submitted are priced at $3.00 or higher, and that the total quantity of products is between 50 and 600.
5. Save the edited .CSV file.

For an example CSV following these guidelines, please refer here.

Optional: Pre-sort Your Cards

The submission portal uses the following rules to generate a packing slip for your packages. In order to reduce downstream sorting time, consider sorting and grouping your cards both digitally in the .CSV file and physically prior to submission:

• By Package Type (Preferred and Standard)
  • Cards with a market price of $3 and above will be placed into Preferred (PRF) packages.
  • Cards with a market price below $3 will be placed into Standard (STD) packages.
• By product line (game) – Magic, then Pokemon, then Yu-Gi-Oh!
• By condition – Near Mint first, then Lightly Played.
• By Non-Foil, then Foil.
• Cards of the same ID (name and version) within a given set.

3. Create a New Submission

Important Note: The Submissions portal will not save your progress if you navigate away or close from the page at any point before the shipment has been fully submitted.

Additionally, you will not be able to cancel or modify your submission once it has been fully submitted.

1. Navigate to the “Submissions” page of the Seller Portal.
2. From the “Submissions” page, click “New Submission.”
3. From the “Create a Managed Inventory submission” page, click “Upload CSV.”
4. On the “Import CSV” page, enter a name for your submission under “Submission Name.”
   • While not required, we recommend following a naming convention for easier record keeping for your store, such as “MMDDYY - StoreName - Type - Games” (eg. 060326 - StoreName - PRF - MTGPKM)
5. Click “Browse Files” and select the previously edited .CSV file.

6. Once the .CSV file has been successfully uploaded, click “Continue.”

3a. Resolve any Validation Errors

1. During import, the system will automatically check and validate the file to ensure it has all of the required information. If the file is missing any information (see section 2.1 for the information required in submission CSVs), or otherwise has an error, the system will stop importing the file and notify you of the specific error encountered and how to resolve it.
2. Follow the resolution instructions for the given error, then click “Back” to return to the “Import CSV” page and re-upload the fixed CSV file.

4. Review Submission & Prepare Your Shipment

1. Review the information provided on the “Review & Ship” page to ensure all submission details are correct before finalizing your submission.
   • If your submission has any ineligible products, a notification will be displayed at the top of the page.

Important Note: Currently, the system is unable to provide an itemized list of the specific ineligible products. Please be sure to review the packing slip thoroughly to physically remove any products from your submission that are not listed.

2. Click the “Print Packing Slip” button to view, save and print your submission’s packing slip.

3. Organize and pack your cards according to the expected sort order as shown on the packing slip.
   1. For more information on packing & shipping best practices, see the Managed Inventory Packing & Shipping Guide.
4. If you do not already have a shipping label prepared for your package, purchase one from a shipping carrier.
   1. We recommend purchasing insurance for your package if it is not already included, or if the included insurance does not cover the full value of the package.

Reminder: Navigating away or closing this page will restart your progress on a submission. Be sure to leave this page open while you acquire a shipping label.

5. Fill out the Tracking Number and Carrier information fields under the “Add Tracking Information” section.

6. Once you have filled out the required fields and reviewed all information, click “Continue.”
7. When prompted, review the information provided and agree to the terms in the “Confirm Submission” window.
8. Click “Submit” when you are ready to finalize your submission.
   1. Reminder: You will not be able to cancel or modify your submission after this point.

5. Complete Submission

1. Once your submission has been finalized, a page will be created for your submission where you will be able to view all details, including your packing slip.
   • You can also return to it at any time by locating the shipment under the “Submissions” tab.
2. Mark the submission as shipped by clicking “Mark as Shipped” on the submission’s page once the shipment has been handed off to the shipping carrier.

6. Price Your Cards

1. Once your package has been fully putaway at our Authentication Center, you’ll receive an automated email alerting you when your inventory is ready to be priced.
2. Navigate to the “Pricing” tab of your Seller Portal.
3. Select the “Staged” toggle on the right hand side of the page.

4. Add and adjust the pricing of your newly staged inventory.

Important Note: Do not adjust your inventory using multiple tabs in your browser, as this can lead to changes not being saved as expected.

5. Once you have set your pricing, select “Save” to ensure all changes to your Staged Inventory are saved.
6. When you are ready to move your pricing and inventory to live, select “Move To Live”

Selecting “Move To Live” will take all of the changes you have stored with the Save button and transfer them to your Live Inventory.

7. If needed, you can also adjust the pricing of any of your Live Inventory by toggling to “Live” Inventory.
   • Be sure to select “Save” once you have made any changes to your Live Inventory.
8. Your Inventory is now priced and live, and available for sale on TCGplayer.

Appendix: Package Statuses